kleid für standesamt: How Do I Use Pivot Table in Excel?

Microsoft Excel pivot tables provide a way to quickly summarize data. The user can summarize the data to find an average, sum or some other calculation against the data. Pivot tables are helpful in quickly analyzing data. In addition, the data can be altered between rows and columns while still maintaining the calculations.

Instructions

Determine the data to use in the pivot table. For this example, use student names and grades. In column A enter the names of 10 students, in column B enter the grades for test 1 and in column C enter the grades for test 2.

Click on the "Insert" tab then click on the down arrow under the "PivotTable" option.

Select "PivotTable." The "Create PivotTable" dialog box will appear. Click the radio button beside "Select a table or range." Click the square box at the end of the white rectangle entitled "Table/Range:" and highlight the data to use for the pivot table. Click the square box at the end of the rectangle again to return to the "Create PivotTable" dialog box. The "Table/Range" field will read "Sheet1!$A$1:$C$11." This means that the data to be used for the pivot table is on "Sheet1" and the data is in cells A1 to C11.

Determine if the pivot table will be placed in the existing worksheet or on a different worksheet. For the purposes of this example, the pivot table will be placed in the existing worksheet. Select the radio button beside the "Existing Worksheet" option. Click the square box with the red arrow at the end of the "Location" field. Select cell E2 and press the square box at the end of the "Location" field again. When the "Create PivotTable" dialog box appears, the "Location" box will read "Sheet1!$E$2". This means the pivot table will begin in cell E2. Press "OK".

Select the fields to add to the pivot table. Place a check beside the "names", "test1" and "test2" field check boxes in the "PivotTable Field List" dialog box. The pivot table is on "Sheet1" and begins at cell E2. The "names" are the row labels and the "Sum of test1" and "Sum of test2" fields provides a grand total of all of the grades on the tests. When grades are applicable, it is not useful to have the sum of the grades. A teacher may want the average grade.

Change "Sum of Grades" under the "Values" field in the "PivotTable Field List" to average. Click the down arrow beside "Sum of test1". When the "Value Field Settings" dialog box opens, select "Average" in the "Summarize value field by" list. The "Custom Name" of the field changes to "Average of grades". Do the same for the "Sum of test2" field. Click "OK". The average of each of the tests is at the bottom row of the pivot table.

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